2024.11.21.

Read “Pluralistic: Keeping a suspense file gives you superpowers (26 Oct 2024) – Pluralistic: Daily links “

GTD is a collection of relatively simple tactics for coping with, prioritizing, and organizing the things you want to do. Many of the methods relate to organizing your own projects, using a handful of context-based to-do lists (e.g. a list of things to do at the office, at home, while waiting in line, etc). These lists consist of simple tasks. Those tasks are, in turn, derived from another list, of “projects” – things that require more than one task, which can be anything from planning dinner to writing a novel to helping your kid apply to university.

I have never seen next actions mentioned like this: tasks that are derived from another list, a list called projects. The thing I like about OmniFocus (and TaskPaper) is that projects are outline headings, and next actions are simple rows. It naturally blends the two together.

Read “Pluralistic: Tabs give me superpowers (25 Jan 2024) – Pluralistic: Daily links from Cory Doctorow”

Most of the internet is still on the web, which means it can be bookmarked, which means that it takes me one second to add it to the group of things I’m staying on top of, and one second to remove from that group. I get up in the morning, middle-click the “unfucked rota” item in my bookmarks pane, make a cup of coffee, and then sit down and race through those tabs, close-close-close.

It takes less than a second to scan a tab to see if it’s changed (and if I close a tab too quickly, the ctrl-shift-T “unclose” shortcut is there in muscle-memory, another habit). The whole process takes between one and 15 minutes (depending on whether there’s anything useful and new in one of those tabs).

I like the idea of using tabs as a list for next actions; however, my main concern with this approach is that it doesn’t clarify why I need to open a specific tab. It feels like a variation of the “Waiting for” list, which can serve a similar purpose. I can access this list daily, quickly scan it, open links from the task notes, and even update it with new information.

It’s interesting that Cory discusses how he utilizes the “Waiting for” list in another article.

2024.10.03.

Read “Re: How I find interesting blogs | Loren’s Blog”

I’m relatively new to the indie blogging, so I’m always on the lookout for new blogs to follow. What works best for me is when I come across a blog that references another one I almost always click through, check out the “About” page, and skim the article archives to see if their content interests me. If it does, I’ll add their blog to my RSS feed.

This is exactly what I do as well. I have never used any directory to find interesting blogs—okay, maybe once—but the point is that linking to other people is a natural way to discover exciting things.

I love it when I have ten tabs open related to a topic and browse the web as we used to.

Using the web for discovery feels like how time was presented at the end of Interstellar. The past, the future, and the now exist all at once, and you can go anywhere on the timeline.

2024.10.02.

2024.09.13.

Read “Brett McKay of Art of Manliness says “Just Use Email” – Just Use Email”

Their poor information management skills force them to rely on constant notifications from whatever apps they install and to which they nearly-instantly read or reply, never batch-processing anything in their life.

And they are perfectly fine with it. Oh, they might complain the way some people complain about the weather: “It’s colder than I thought it would be today”, but still not returning home to get a sweater.

And the systems which these types are involved in (jobs, school, groups, clubs) are kowtowing to them more each year. In fact, often those very same systems are run by the same types. It is, to them, unthinkable that anyone would “go rogue” and not have a smartphone lighting up their face 200+ times a day. They see well-managed, calm, distraction-free people (or those trying to be) as cabin-dwelling off-grid and out-of-touch people who are “missing out” on how “easy” life is if you just let everyone and everything ping you with every update.

My all time favorite is the text message about the “email I just sent you”. I know my darling, I keep my shit together.

2024.09.03.

Trying out Strflow for project-related status updates

I used Strflow today with OmniFocus, which is pretty good for an interstitial journal. I can quickly bring it up and leave a status update about projects. It is handy when making a phone call and logging what we discussed.

I made two shortcuts, which work on the selected action’s project:

  1. Journal About Selected OmniFocus Project: ask for a quick status update, then it automatically tags the note with the project name converted to a hashtag.
  2. Open Selected OmniFocus Project Timeline: opens the timeline based on the project name.

I created a journaling shortcut for OmniFocus a couple of months ago, but it is built on top of DEVONthink. It doesn’t automatically get the project, and storing these entries in DEVONthink will make my status updates get mixed with project-related assets, which I don’t like.

By the way, I can also add pictures to Strflow entries, which is kind of hard to do in DEVONthink.

I used to do interstitial journaling in TaskPaper, and I’m not sure yet if Strflow is better or worse than TaskPaper, but at least it is available on iOS, too.

These days, I’m using TaskPaper for “brainstorming,” not journaling. TaskPaper is a pretty cool outliner, so I can quickly create session notes related to the selected OmniFocus action. But these are just fleeting notes… I’m using TaskPaper as a temporary thinking tool.

I can also share Strflow notes with other apps, like Day One, or add them to Drafts, where I can process and export them to other places, transforming Drafts into a tool that migrates text-based information between apps.

Also, I like how the Strflow timeline was made to look like a chat app. In a way, it feels like the old Twitter feed, where we posted random thoughts to get them out of our heads. It is a private version of that.

2024.09.01.

Maybe I should try Setapp. My Hookmark subscription is expiring soon, and it would be cheaper to use Setapp than just trying to subscribe to Hookmark directly.

From a UX point of view, Hookmark has this weird and confusing licensing behavior. I have to pick a specific license file, which I always mix up, and I don’t know… It’s just confusing…

I assume on Setapp, it works as long as I pay for the subscription.

I would also have access to Ulysses, since it is also available on Setapp.

I’m unsure how Setapp works on iOS, though. I should look into that.

2024.08.28.

2024.08.15.

Read “A love letter to The Archive”

A lot of folks use Obsidian for managing a system like this; I’m here to provide an impassioned and perhaps overzealous argument for my tool of choice, The Archive (macOS). Because what’s life without fighting for what you love?

I was in the habit of trying to find the perfect Zettelkasten app lately, but I’ve come to the conclusion that there is no app like that, so I’ll just keep using what I have, which is The Archive, iA Writer, and my Zettelkasten website.

I am also trying to simplify my “Zettelkasten” setup (Zettelkasten refinements) to be more like a journal rather than a knowledge base, which would require a lot of discipline to maintain. Instead, I want to capture ideas in a stream and see what will emerge.

Bookmarked “kindaVim”

Vim Mode for macOS. The mode you love in your favorite editor, now in your favorite OS.

I want to use something like this, but I don’t like that it is automatically enabled in every text view. Also, a subscription for this?

I remember the QuickCursor app from Hog Bay Software, which lets you select any text by pressing a keyboard shortcut, which would open the text in your favorite editor. Saving the file in the editor would update the text view. Sadly, it is not developed anymore.

These days, I select the text in the text view and use the “New MacVim Buffer With Selection” service. This opens the selected text in MacVim, although I have to paste the text manually back.

2024.07.12.

Read “Quick Tip: Change the Default App That Opens Files in iOS and iPadOS – Loren’s Blog”

Yes, you can change the default app associated to a file on iOS/iPadOS:

Since the new iPads were introduced several weeks ago there has been a lot of talk amongst Apple pundits about what one can and can’t do on an iPad. One of the complaints I encountered was about not being able to set a default app to open certain file types in iPadOS.

A couple of weeks ago I mentioned the same tip for the same complaint. There was no reply, so… 🙃

2024.07.07.

Read “Blogs as Modern Commonplace Books”

I rarely feel an urge to write about things I fully comprehend. More often than not, such regurgitation feels like a chore. I might do it to spread awareness on an issue, but rarely for its own sake.

Instead, I find it more exciting to write about things I don’t yet fully understand, where new information has become available or where I want to clarify my thinking. In other words, to “write so that I know what I think,” or to “write what I need to know.”

2024.07.03.

David Allen’s GTD System Up Close

A few years ago, I found a hidden video series about how David Allen does GTD. I instantly downloaded it and merged it into one video.

While browsing today on YouTube, I stumbled upon two existing videos from this series that are still available. The rest are removed or marked as private, I don’t know… Edit: actually I checked the video and these in fact are the same ones. But I wanted to share them because they are pretty interesting.

Luckily, I saved the full video, although I can’t share it here. If you are interested, maybe you can ping me via email. Otherwise, I embedded the two existing videos here as an introduction.

2024.05.11.

Read “Bookending | everything changes”

Mandy Brown on ending your day:

Here’s a small trick that worked for me over the dozen years I led remote teams: at the end of your working day, shut down every app on your machine. Yes, all of them. Stash your tabs somewhere if you must, but close them all down. The only exception that may be made is for a simple note-taking app—the kind that lacks any kind of notifications. Then, spend ten or perhaps fifteen minutes reflecting on your day, whether in said note-taking app or, even better, on paper. This needn’t be anything formal or structured, just jot a few things down—maybe short phrases, maybe just some key words. The only hard rule is to do your best to keep any sense of judgement out. Then, in the morning, when you open up your machine, there should be nothing yelling at you—no unread badges, no cluster of notifications calling for your attention.

This is the best shutdown routine you can do.

2024.04.12.

2024.04.07.

Read “What We Give Up”

Whatever regulation that required these kinds of policy-change notification emails greatly failed us. A notification is not enough. If a company changes their policies, individual user data should be made completely inaccessible to that company until that user explicitly agrees to the new policy.

Yes, this should be the default. However, companies would heavily exploit a rule like this, like they abused the cookie consent UIs on the web.

2024.04.01.

2024.03.26.

2024.03.18.

Making my file archive portable in a different way

I looked into how Tailscale works behind the scenes, but I’m still not sure I need a 3rd-party tool to create a virtual network for my devices. There are a couple of cool uses of a network like this, like syncing DEVONthink and OmniFocus over WebDAV using my Mac mini. Still, I also have an Apple Watch, which doesn’t seem to work with Tailscale, so I can’t sync OmniFocus with my Mac mini there like I originally planned.

Initially, I was looking for something that could give me access to my Mac mini outside of my network to get to my file archive stored on my external drives connected to my Mac mini. But giving it a second thought, there is a good reason we have the distinction between Cold Storage and Active Storage.

For me, Active Storage is iCloud Drive, which is synced to all my devices. Cold Storage is not something that I should have access to all the time (not to mention ransomware and other dangers). So, from a security point of view, it’s a good thing that I have a local Mac server and a remote Linux server used for different things. Each of them requires a different level of security, and Tailscale merges them all into one network, which I’m not sure I’m comfortable with.

I’m thinking about shelving this whole idea of reaching my Mac mini server outside of my network and making a distinction between private networks and public networks. A public network means it should be available anywhere, but it should be end-to-end encrypted. This is what DEVONthink and OmniFocus do: each uses my WebDAV server running on my public server as a syncing backend, but these apps store data encrypted.

On the other hand, my private network should be guarded, and data stored there should have a good 3–2–1 backup plan instead.

So, instead of using the network as a transport layer to access my file archive, I’m thinking about using an external drive to bring a copy of my archive with me when I’m away.

2024.03.17.

Playing around with Tailscale

I’m playing around with Tailscale, but I’m not sure about the privacy aspect of being on a VPN all the time. I want to sync DEVONthink and OmniFocus using a WebDAV server on my Mac mini, but running Tailscale 24/7 raises some questions.

  1. Is it really end-to-end encrypted?
  2. Does all traffic go through the VPN?
  3. What about network issues when using a VPN? I’ve seen some connection drops in the OmniFocus sync logs when I used my Mac mini as a sync server.

I love the idea of having my private network of devices available everywhere. But I don’t trust random companies with my data, so I want to do my research before I start to use Tailscale with all my devices.

2024.03.16.

Open-sourcing thinking

I write a lot every day, but I don’t publish a lot of it since I have this fear of being judged. But I have a lot of ideas and thoughts that can be boring for some people but maybe interesting for others.

I ramble about tools and workflows in Day One and my Zettelkasten. Those are private posts that are not necessarily useful to anyone, but I want to publish them anyway because I can see a history of my thoughts, which can give someone else an idea.

That’s what #DigitalGarden is about, but it is still different. Sometimes, I want to write a journal entry and be done with it. I don’t need a full-fledged Zettelkasten all the time.

Actually, I’m afraid of publishing these ideas, but as we have had success with open-source software in the last couple of decades, maybe open-source thinking can be a helpful thing to master, too.

What do I mean by that? Blogposts without much crafting and maybe even with a lot of grammar errors, but the idea is that I can write about something, then continue thinking about that idea in a new post, and so on. Maybe I’ll run into a conclusion and come up with something cool or ignore the whole thing at the end, but the critical point here is that I should flex my writing more, and my blog is still the best place for that.

Inspired by More people should write